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Payroll management using tally ERP 9

Tally ERP 9 offers enhanced payroll management or payroll calculator with the automatic calculation of salaries and pay slip generation. Payroll process is a series of accounting transaction that deals with the procedure of paying employees for their services provided to company after processing necessary deduction such as taxes, insurance premium, employee benefit, garnishment and deduction. Payroll records content information related to employees such as payment method details, statutory details, passport and visa details. Tally calculate salary of employees using two method i.e. manual method and autofill method and capable to print single or multiple pay slip.

Payroll feature is fully integrated with accounting feature and developed to maintain simplified records. It also provide statutory reports and details such as pay slip, payroll register, statement of attendance, overtime registers, gratuity and other reports. It allow the user to make simple to complex accounting situation to handle with easy way.

To use the payroll portal in tally enable the option in company features back to gateway of tally go to payroll info and maintain necessary details :

 

Employees group: it allow the user to enter the group of employees according to department or specific fields of performances.

Employees : this head contains the personal information of employees such as name, designation, passport etc.

 

Salary details : It defines the pay structure of employees or their salary information.

 

Units of measures : It allow the user to create unites for measuring the work done by employees in time and work format also known as payroll hours calculator.

 

Attendance/ production type : It allow the user to maintain attendance and type of production to be concluded in organization.

 

Voucher type : payroll provides various voucher type such as payroll, attendance and payment voucher to be used in transaction.

 

Pay heads : It is used to make components of salary such as basic salary, house rent allowances, dearness allowances, deductions etc.it basically contains the earning and deduction to be provided to employees.

 

Income tax details: the income tax details to be determined by applicable laws as per income tax act 1961.

 

Here is the practical steps to be used while preparing payroll in tally ERP 9:

 

Step 1: create a new company or select existing company by pressing alt+f3.



Step 2: press f11 for company feature and enable the below option:

Maintain payroll (yes)

More than one category of payroll (yes)



Statutory and taxation.

Payroll option



Step 3 : back to gateway of tally à go to payroll info. à Employees group à create: accounts, sales etc.



Step 4: back from employees group à go to unites of measure à create: hours.




Step 5: back from units of measures à go to employees à create : employees with their personal details.




Step 6: back from employees à go to pay heads à create; following pay heads:

  •    Basic salary

Pay head type: earnings of employees

Income type: fixed or variable.

Under indirect expenses.

Calculations type   (on attendance)

  •            Dearness allowance

Pay head type: earnings of employees

Income type: fixed or variable.

 Under indirect expenses.

 Calculations type: flat rate. 

  •            Conveyance

Pay head type: earnings of employees

Income type: fixed or variable.

Under indirect expenses.

Calculations type: user defined

 

  •           Overtime

Pay head type: earnings of employees

Income type: fixed or variable.

Under indirect expenses.

Calculations type:   production

 

Accordingly user can create as per requirement other pay heads such as variable pay, bonus, pf, ESI etc.

Step 7: back from pay heads à go to voucher type choose alter then choose payroll go to name of class and write pay slip/ salary slip.

Step 8: back from voucher type à salary details à define date and enter required pay heads then save details.

Step9: back to gateway of tally à choose payroll voucher:

 press conlt+f5 for attendance

press conlt+f4 for payroll and choose pay slip.

Press alt+ A for payroll autofill then choose user defined for determine details.

Again press alt+ A for payroll autofill choose salary.

 

Step10: go to gateway of tally à display à payroll report for pay slip.

 

 

 

 

   

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